KENTUCKY SBIR-STTR PHASE ZERO / PHASE DOUBLE ZERO PROGRAM (PZ-DZ)

PZ-DZ QUICK LINKS
The Kentucky SBIR-STTR Phase Zero/Phase Double Zero Program (PZ-DZ)
Phase Zero RFP
Phase Double Zero RFP 
See below for "KSEF Submission Deadlines", "How to Apply", and "No-Cost Extension Request".

ANNOUNCEMENT 07-01-2008 -- PHASE ZERO REQUEST FOR PROPOSALS (RFP)
KSEF announced the revised RFP for the KY SBIR-STTR Phase Zero program. This grant program is available to Kentucky's small businesses, university-affiliated small businesses, and college and university faculty entrepreneurs. Phase Zero funds are earmarked for the development of Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase 1 proposals for submission to any of 11 participating federal agencies.

ANNOUNCEMENT 07-01-2010 -- PHASE DOUBLE ZERO REQUEST FOR PROPOSALS (RFP)
KSEF announced the revised RFP for the KY SBIR-STTR Phase Double Zero program. This grant program is available to Kentucky's small businesses who have previously received a Phase 1 grant from a Federal Agency. Phase Double Zero funds are earmarked for the development of Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase 2 proposals for submission to any of 11 participating federal agencies.

KSEF Submission Deadlines

The Phase Zero / Phase Double Zero (PZ-DZ) RFPs are open year-round; however, reviews occur once per month. PZ-DZ applications should be submitted online to KSEF within the review schedule outlined below -- i.e. a minimum of two months from the "online submission deadline to KSEF" to the federal due date. KSEF reserves the right to decline PZ-DZ applications submitted less than two months prior to the federal agency's deadline.

• September 2010 Review closed: August 25, 2010, 10 AM ET
  • For Phase 1 and Phase 2 due dates starting 11-2010
  • Award notifications approximately September 8, 2010
• October 2010 Review
  • For Phase 1 and Phase 2 due dates starting 12-2010
  • Online submission deadline to KSEF: September 22, 2010, 10AM ET
  • Award notifications approximately October 6, 2010
• November 2010 Review
  • For Phase 1 and Phase 2 due dates starting 01-2011
  • Online submission deadline to KSEF: October 27, 2010, 10AM ET
  • Award notifications approximately November 20, 2010

How to Apply for PZ-DZ

1. Read through the "How to Apply..." instructions, carefully review the appropriate RFP, check the KSEF submission deadlines, and then select the appropriate online application link:
   • Start a NEW Phase Zero online application.
   • Access an in-process Phase Zero online application.
   • Start a NEW Phase Double Zero online application.
   • Access an in-process Phase Double Zero online application.
2. Be concise but thorough in responses. A typical well-written PZ-DZ application is 10-12 pages including all attachments. To ensure data retention, click "save and refresh" frequently.
3. Provide the contact/PI data for the company officer/employee who can legally bind the organization to a contract, not a consultant or administrator.
4. Enter the company's physical/street address, not a post office box.
5. In the work plan, list the major milestones and completion dates for the proposal development, not the milestones for the federal project/submission.
6. Include budget information for the cost of proposal development, not the project's budget. The total request may not exceed $4,000 including the external review. A maximum of $4,000 may be awarded for the first Phase Zero grant and up to $2,000 for two additional Phase Zero grants in one calendar year; the same applies for Phase Double Zero grants per calendar year.
7. Upload the three required attachments in PDF format: (a) biographies, (b) letters of commitment and (c) proof of "good" standing with the Kentucky Secretary of State. Do not upload ZIP files or submit information to KSEF via email.
   • Company status/standing details may be accessible at http://sos.ky.gov/online.htm via "Organizational Search". Print to PDF and upload this proof of the company's "good" standing with the Kentucky Secretary of State onto the PZ-DZ web application.
   • If the applicant desires to include additional charts/graphs with the PZ-DZ application, create one PDF containing the required proof of "good" standing and the other items, then upload as one file on the web application as the third attachment.
8. Proofread, finalize and submit the application electronically. When submission is successful, the PI will receive an auto-generated email with PDF attachment of the completed application.
9. Print and mail a signed hard copy of the submitted application to Mahendra Jain, PhD, KSEF Executive Director, 200 West Vine Street, Suite 420, Lexington, KY 40507.

CONTACTS -- For technical questions not addressed in the RFPs above, contact Mahendra Jain, PhD, KSEF Executive Director. For general questions contact Debbie Rempfer, KSEF Executive Assistant.

Modification: No-Cost Extension Request

1. To request a no-cost extension modification for your PZ-DZ Grant Agreement, a formal letter of request for a no-cost extension must be sent to Mahendra Jain, PhD, KSEF Executive Director (200 West Vine Street, Suite 420, Lexington, KY 40507). The formal letter of request must be received by KSEF before the end date of the current contract.
2. It must be on company letterhead and signed by your grants officer/signing authority. Original signed documents are required; email requests and PDF documents are not acceptable.
3. The letter must include: (a) a detailed explanation of the reasons for the extension, (b) the amount of additional time requested, (c) the revised date for the Federal Phase 1 or Phase 2 submission and (d) the KSEF Grant Agreement number.

Kentucky Science and Technology Corporation / Kentucky Science and Engineering Foundation
200 West Vine Street, Suite 420, Lexington, KY 40507